Executive Assistant to CFO

JOB SUMMARY:

We are currently seeking a detail-oriented, high-energy individual for our Executive Assistant (EA) position. The EA will assist our Chief Financial Officer (CFO) and finance leadership in their day-to-day and long-term duties. The ideal candidate is attentive to detail, well organized, flexible, thorough, self-motivated, and experienced in handling a wide range of corporate administrative responsibilities. Additionally, the candidate must be able to work with minimal supervision and demonstrate professional written and verbal communication skills.

KEY RESPONSIBILITIES:

• Proactively maintain the CFO’s fluid business and personal calendars
• Proactively deal with day-to-day issues regarding events/problems as they arise
• Schedule, coordinate, and keep the CFO informed regarding business events, meetings, appointments, and personal events
• Manage and write professional and personal correspondence
• Manage the CFO’s e-mails, phone calls, and invitations from a wide range of business and personal contacts in a professional manner
• Manage travel arrangements with accompanying detailed itineraries
• Assist the CFO in preparing for meetings and personal events by creating agendas and presentations
• Represent the CFO, and the Finance department in a professional and polished manner to other departments and outside business partners

JOB QUALIFICATIONS:

• Four-year college degree
• Minimum of five years of C-suite level EA experience
• Proficiency with Microsoft Office (Word, Excel and Outlook)
• Possess excellent written and verbal communication skills
• Ambitious, detail-oriented and flexible
• Willingness to learn and initiate new and improved processes
• Self-motivated, organized and action-oriented with the ability to create a task list and execute it with little supervision
• Possess business acumen along with the ability to approach unfamiliar situations and problems creatively
• Experience working in environments where utmost discretion and confidentiality are required
• Ability to work quickly without compromising quality
• Ability to pass a drug test and background check
• Excellent verifiable references

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